Process

Our goal is to make the grantwriting process smooth and easy. Nonprofit organizations designated 501(c)(3) by the Internal Revenue Service physically located in and serving Fairfield County are eligible to apply for a grant.

To apply for a grant, please follow these steps:

  1. Review the Grant Guidelines.

  2. Call the Executive Director or Program Officer at the Fairfield County Foundation to discuss your grant request idea and whether your project appears to fit within the Foundation’s guidelines.

  3. Submit a completed Preliminary Grant Proposal form by the second Monday of January, May, or September.

  4. If our Grant Committee confirms that your project fits within our guidelines and would like to learn more, you will be asked to submit a Grant Application by the second Monday of February, June, or October.

  5. The Grant Committee may ask for additional information, an interview or a site visit, if necessary.

  6. Final decisions will be made by the Board of Trustees at their March, July or November meetings.

Grant Terms

Grant awards will be paid as follows:

Once you are notified that your grant has been approved, you will be required to accept in a written notice. In addition, you will need to submit an invoice or purchase order for items to be purchased.

If the grant is not to specifically purchase something, we will need written confirmation from the organization stating that you are ready to move forward with the project and that funds are requested.

Nonprofits that reach the grant application stage may apply only once within any twelve-month period (exceptions may be made in cases where one nonprofit serves as fiscal agent for another).

In general, the Fairfield County Foundation awards grants for one year.

In selected instances, the Foundation will accept requests for multi-year grants up to a maximum of three years.

An application seeking multi-year support must meet the following conditions:

  1. Demonstrate that multi-year support is essential to the start-up of a new initiative.

  2. Demonstrate that the effort will produce specific, measurable outcomes within the agreed-upon time period.

  3. Agree to participate in a formal annual evaluation to document and measure the proposed outcomes.

Evaluation

The Fairfield County Foundation evaluates grants in order to be a good steward of the money given by many generous people. Evaluations vary because of type of project and amount granted. The Executive Director will provide an evaluation report form to each nonprofit being awarded a grant through this process. The Board of Trustees has the right to make exceptions to the funding timelines or grant terms.